Client Rights and Responsibilities
Policy Introduction
Own Body Mobile Health Services is a multidisciplinary allied health provider operating across Queensland, Victoria, and New South Wales. We deliver Physiotherapy, Podiatry, and Occupational Therapy services in community and home settings
Purpose
This Client Rights and Responsibilities Policy outlines what our clients – including but not limited to older Australians, NDIS participants, and people from culturally diverse communities – can expect from Own Body, and what is expected of them in return. The policy aligns with the Australian charter of healthcare rights, NDIS Practice Standards (particularly core module Rights and Responsibilities), Australian Charter of Aged Care rights and Aged Care Quality Standards, which emphasize upholding clients’ human rights, person-centred care, and high-quality service delivery. We are committed to legal and ethical best practices in healthcare, including informed consent, privacy, safety, equitable access to services, and open communication. Our inclusive, professional approach reflects Own Body’s Mobile Health Services core commitment to person-centred, respectful, and high-quality care for every individual.
Scope
This Policy applies to all Own Body Mobile Health Services employees (including full-time, part-time, casual staff, and contractors) and clients engaging our services
Provision of information
This document is shared with our clients as part of the information supplied during onboarding, via an SMS link or email. If the client does not have access to email, the internet or SMS links, the information can be posted to the client. This information can also be adapted and supplied in different languages where appropriate, using ChatGPT (the premium version for privacy reasons)
Client Rights
Own Body Mobile Health services recognises that our clients have certain rights to expect when receiving health care. As an organisation we have adopted the Australian Charter of Health Care Rights.
Own Body clients have the right to:
- Respect, Dignity & Non-Discrimination: Be treated with courtesy, dignity and respect at all times, regardless of your age, disability, gender, religion, cultural or linguistic background, sexual orientation, or beliefs. Identity, culture, values, and lifestyle choices will be valued and supported in all aspects of a client’s care. We uphold a client’s right to receive services free from discrimination or prejudice.
- Safe, High-Quality Care: Receive safe and high-quality care and services that meet a client’s individual needs. Own Body will provide professional, competent healthcare in a safe and comfortable environment. Clients have the right to services delivered with reasonable care and skill, and to be protected from harm. This includes the right to access supports free from abuse, neglect, exploitation or discrimination. We maintain strict policies to prevent any form of violence or abuse and to act immediately on any concerns for clients safety as detailed in a number of our internal policies.
- Informed Consent & Communication: Receive clear, understandable information about a client’s condition, treatment options, services and any fees involved, in a way they can understand. Our team will communicate with clients, and/or substitute decision-makers as appropriate, using plain language and, if needed, provide interpreter services, translated materials, or other communication aids to suit the client’s needs. Clients will be informed about the purpose, benefits and risks of any proposed treatment, so that they can give informed consent. They also have the right to ask questions and have them answered fully before consenting to or declining any service.
- Person-Centred Involvement: Clients have the right to participate in all decisions about the services they receive and the goals of their therapy or services. Own Body will respect clients’ choices and preferences, including the right to accept or refuse any service or treatment, or change their mind about any service or treatment, without it adversely affecting how they are treated. We support a client’s right to make informed choices, even if that involves some personal risk. This concept is called the “dignity of risk.” With consent, a client can involve family members, unpaid carers or other substitute decision-makers in care planning.
- Privacy & Confidentiality: A client’s personal privacy will be respected and their health information kept confidential. Own Body Mobile Health Services complies with privacy laws and will protect personal information and only use or disclose it with the client’s consent or as required by law and as per our Privacy Policy. A client has the right to be advised about our confidentiality policies in terms they can understand and to access their own health records and information about their care upon request, consistent with legal requirements. All consultations and records are handled with the utmost respect for client privacy.
- Cultural Safety & Inclusion: Receive care that is culturally safe and inclusive of a client’s background. We recognize and respect the cultural and linguistic diversity of our clients. We recognise that clients have the right to practice their culture, language and beliefs while receiving services, and to receive support that takes into account their cultural needs and preferences. Own Body Mobile Health Services will make reasonable adjustments to accommodate any disability or communication needs so that clients have equal access to our services.
- Advocacy & Support: Clients are entitled to have a support person or advocate of their choice involved in their care if they wish. They have the right to appoint a family member, friend, carer or independent advocate to assist, be present in meetings, or speak on a client’s behalf. Own Body Mobile Health Services will cooperate with a client’s chosen support person and ensure their right to advocacy is upheld (including providing information about advocacy services upon request).
- Feedback & Complaints: Clients are actively encouraged to voice their feedback, concerns or complaints about any aspect of their services without fear of retribution. They have the right to be listened to and taken seriously. Any complaint or grievance that is raised will be addressed fairly, promptly and in confidence. Own Body Mobile Health Services will work with a client to resolve issues and will not withdraw services unreasonably or treat a client differently because a complaint has been made. Exercising their rights will not adversely affect the care the client receives. A client also has the right to information on how to provide feedback or make a formal complaint to Own Body Mobile Health Services or external agencies and are provided with this information during onboarding
- Continuity & Access to Services: Expect timely, reliable service provision as agreed. Clients have the right to know what services will be provided, who will provide them, and when. Own Body Mobile Health Services will strive to ensure continuity of care (e.g. clients will be informed in advance if there are any changes to their scheduled appointments or care providers). Clients have the right to access services in a fair and equal manner – Own Body Mobile Health Services will not unjustly deny a client necessary care.
In summary, Own Body Mobile Health Services pledges to uphold these rights in accordance with the NDIS Practice Standards, Aged Care Charter of Rights and Australian charter of healthcare rights ensuring that each client is treated as a respected partner in their care journey. We encourage our clients to speak up about their needs and expectations so we can deliver truly person-centred support.
Client Responsibilities
In order to help us provide safe, effective, and respectful care, we ask our clients (and their representatives) to uphold the following responsibilities:
- Respect for Others: Treat Own Body Mobile Health Services team members and other clients with respect, courtesy, and consideration at all times. This includes respecting the cultural background, diversity, dignity and rights of others. Harassment, abuse or discrimination towards our team or other clients is not acceptable. We have a zero-tolerance policy for any form of abusive or aggressive behavior and reserve the right to withdraw services if this occurs
- Provide Accurate Information: Clients to share relevant, accurate and up-to-date information about their health, needs, medications, and any changes in their condition. This enables our clinicians to plan and deliver appropriate care. We ask our clients to inform us of any changes to their personal details (address, contact details, or emergency contacts) or if they obtain any new health information (such as new diagnoses or hospitalisations).
- Ask Questions & Communicate: Engage in open communication with our team. If a client does not understand their care plan, instructions or any information provided, or if they have concerns we encourage them to ask questions and seek clarification. We expect clients to let us know if they are unsure about what they need to do, or if they are experiencing any issues with their treatment. This helps us ensure they truly give informed consent and are comfortable with the services provided.
- Involvement & Adherence: Actively participate in their care and follow the agreed care plan to the best of their ability. We encourage clients to be involved in setting goals and to work together with our therapists to achieve the best outcomes. This includes following any therapeutic plans or advice agreed upon during treatment sessions, using equipment safely and as directed, and letting us know if they have difficulty following any aspect of their plan. If a client wishes to change or stop a service, we encourage them to discuss this with us so we can adjust their care plan accordingly.
- Contribute to a safe environment: Our services are delivered in a client’s home and in the community so we ask our clients to ensure the area is safe for both them and our team. For example, secure any pets during visits, refrain from smoking before and in the presence of our team, and to also inform us of any potential hazards in the home. We also ask our clients to follow any safety guidelines provided to them by their therapist. This helps prevent accidents and allows us to deliver care effectively.
- Privacy & Confidentiality of Others: We ask our clients to respect the privacy and confidentiality of others. For instance, not pressure our team to disclose personal information about themselves or other clients. If they receive services in a group setting or come into contact with other clients, they should not share personal information about other clients that they may have learned.
- Appointments & Cancellations: Be available for scheduled appointments on time, or if they need to cancel or change an appointment, provide sufficient notice as per our cancellation policy (detailed in the client agreement). Timely notice of cancellations helps us manage our schedules and offer that time to other clients who may need care. Repeated missed appointments or late cancellations may affect service availability for a client.
- Financial Responsibilities: Meet any agreed fees or payment obligations related to their treatment Own Body Mobile Health Services will inform all clients of any fees upfront (or which are covered by their NDIS plan, Support at Home funding, or other hospital funding). Clients are responsible for paying any out-of-pocket charges, co-payments, or contributions that are part of their service agreement, in a timely manner. If a client has difficulty paying or any questions about fees we request they contact us so we can discuss options.
- Follow Policies & Agreements: Clients abide by the terms of their Service Agreement and any relevant Own Body Mobile Health Services policies or guidelines provided to them. This includes respecting our protocols for health and safety, infection control, and any other instructions that ensure quality care. By honoring these guidelines it helps us maintain a high standard of service for everyone.
- Feedback, communication and collaboration: Clients work with us to continually improve their care. We encourage clients to provide feedback (positive or negative) about our services. If there is a problem or something isn’t working, part of a client’s responsibility is to let us know so we can try to resolve it. Also, if external circumstances (e.g. a hospital admission or a change in a client’s support network) affect their needs, we expect a client to inform us so we can adjust our services. In essence, we ask that clients communicate and collaborate with our team as partners in their care.
By fulfilling these client responsibilities, it helps us deliver services more effectively and safely. We recognise that some clients may require support (from family, carers, or advocates) to meet these responsibilities and will work with them all to facilitate the client’s involvement to whatever extent possible.
Our Commitment to our Clients
Own Body Mobile Health Services is dedicated to upholding this Rights and Responsibilities Policy in our daily practice. We regularly train our team and review our processes to ensure we meet the Australian Charter of Healthcare Rights, NDIS Code of Conduct and Aged Care Quality Standards. Our organisation’s core values guide us in honoring a client’s rights and delivering person-centred care. Likewise, we believe that a mutual understanding of responsibilities creates a positive and effective therapeutic partnership.
This policy is available to all employees on our HR platform and the organisation’s drive. It will be provided to clients (and referrers upon request) to demonstrate our compliance with required standards and our promise to consistently deliver respectful, inclusive and high-quality healthcare. We encourage our clients to ask questions about their rights or responsibilities and if they need further information about any aspect of their care to contact us.
This policy is subject to regular review to remain up-to-date with legislation and best practice (next review due May 2026).
